Rental Property Analyzer
Analyze any rental deal in 15 minutes. Know exactly what you're buying — before you buy it.
→ Go from "I think it's a good deal" to "I know it's a good deal" in one spreadsheet.
The Problem
Every rental property looks like a good deal until you actually run the numbers.
The listing says $1,400/month rent on a $180,000 property — sounds profitable, right? Until you factor in vacancy (8%), property management (10%), maintenance reserve (5%), insurance, property taxes, and that water heater on borrowed time. Suddenly your "8% return" is really 3.2%. And that's year one — before the roof needs replacing.
The deals that lose money aren't the ones that look bad. They're the ones that look good because you forgot to include a line item.
Most investors analyze deals with a calculator and optimism. The ones who build wealth analyze with a system that forces them to account for everything.
The Solution
The Rental Property Analyzer gives you the same analytical framework that institutional investors use — in a spreadsheet you can run in 15 minutes.
60-second screening. Enter purchase price, down payment, loan terms, and expected rent. The template instantly calculates monthly cash flow, annual cash-on-cash return, cap rate, and gross rent multiplier.
Comprehensive operating expense analysis. Property taxes, insurance, management fees, maintenance reserve, vacancy rate, HOA, utilities — every recurring cost gets its own line.
10-year projection — where this template earns its price. It models rent growth, expense growth, property appreciation, and mortgage paydown over a decade. You see total return including cash flow, equity buildup, and appreciation.
Mortgage comparison. Compare up to three loan scenarios side by side — conventional 30-year, 15-year, or adjustable rate.
Side-by-side deal comparison. Analyze up to 5 properties with identical metrics in a single view.
Features
- One-page deal summary with cash flow, cap rate, cash-on-cash, and GRM
- Detailed operating expense breakdown with NOI calculation
- 10-year projection with rent growth, expense growth, and appreciation modeling
- Mortgage analysis with amortization schedule and equity tracking
- Side-by-side comparison for up to 5 properties
- Vacancy and maintenance reserve modeling with adjustable percentages
- Debt service coverage ratio (DSCR) calculation for lender-ready analysis
- Tax benefit estimator (depreciation, mortgage interest deduction)
- Break-even analysis showing minimum rent needed
- Print-ready summary for lender or partner presentations
Who is this for?
- New investors analyzing their first rental purchase — make your first decision with confidence, not hope
- Experienced landlords evaluating additions to a portfolio
- Real estate agents providing data-driven analysis to investor clients
- House hackers running numbers on owner-occupied multifamily
- Anyone considering a rental property who wants to buy based on precise data, not gut feelings
Common questions about this template
“I already have a spreadsheet I use.”
Does it model 10-year projections with rent growth, expense growth, and appreciation? Does it compare loan scenarios side by side? Does it calculate DSCR for your lender? If not, you're making investment decisions with incomplete data — on properties you'll own for decades.
“Free rental calculators exist online.”
They do. Most calculate cash flow using gross rent minus mortgage payment. That's not analysis — that's a guess. They skip vacancy, maintenance reserves, property management, and capital expenditure.
“$49 for a spreadsheet?”
One bad rental deal costs $10,000+ in the first year alone. Negative cash flow, unexpected repairs, vacancy you didn't model. This template pays for itself the first time it tells you to walk away from a deal that looks good but isn't.
Rated 4.9/5 based on 63 reviews
Verified customer reviews
Verified Purchase
“I analyze 15–20 deals a month. This cut my analysis time from two hours to twenty minutes per deal. The 10-year projection tab alone is worth the price.”
Sarah Chen
Real Estate Investor, Charlotte, NC
Verified Purchase
“I teach a real estate investing course. I recommend this to every student. It forces you to account for all the numbers — not just the ones that make you feel good about a deal.”
Brandon Cole
Investor & Educator, Nashville, TN
How does this compare?
You could build your own spreadsheet. You could use a free template. You could pay hundreds per month for software. Or you could be up and running in 5 minutes.
| Free Templates | Build Your Own | RE Software | SheetCraft ✓ | |
|---|---|---|---|---|
| Cost | $0 | $0 (+ your time) | $129+/month | $29–$49 one-time |
| Setup time | 2–3 hours fixing formulas | 20–40 hours | Weeks of onboarding | 5 minutes |
| 10-year projections | ||||
| Multi-deal comparison | ||||
| Works in Excel / Sheets | ||||
| Sensitivity analysis | ||||
| No subscription required |
Questions? Answered.
Yes. The comparison tab lets you analyze up to 5 properties side by side with identical metrics.
Every deal you analyze with the wrong spreadsheet is a deal you might get wrong.
Professional templates. Proven formulas. Precise numbers. Get the tools that 2,000+ contractors and investors already trust — and start making decisions with confidence.